Macopharma

Macopharma uses Project Monitor to manage its industrial projects

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Macopharma is a world leader in infusion, transfusion and biotherapy systems. The company designs innovative solutions and quality products to meet the needs of patients and healthcare providers. Every day, all over the world, Macopharma employees strive to make therapeutic practices easier, better and safer.

Challenges: providing tools for the management process

Macopharma has developed a project management process which covers both the monitoring of the overall project framework (schedule, costs, charges, risks) and the operational management of projects (monitoring of decisions, outcomes, etc.).

This cross-functional process involves several Group entities and teams located in France and abroad (notably in Poland). In all, some one hundred people are involved in project management and coordination. Initially, this process was implemented using office software. This did not meet expectations in terms of responsiveness and cross-functionality. It was also costly in terms of time spent, did not guarantee perfect data integrity, and did not make it easy to evolve governance and practices.

Backing up the steering system with a tool proved to be an obligation.

Specifications: a collaborative, scalable application

The application must provide :

• Strategic support for management
  • Focus project management on strategy & reduce risk
  • Optimizing allocated resources
  • Optimize visibility (QCD)
  • Making the right decisions
• Technical support for project managers
  • Provide tools for planning and monitoring action plans
  • Facilitating arbitration
  • Standardize documentation (scoping sheet, risk assessment, key deliverables, action plans)
  • Sharing best practices among project managers
• Economic support for management control
  • Approve investment budgets
  • Control project costs
  • Measuring gains

Set for widespread deployment, this :

• Easy to use
• Adapted to Macopharma's needs
• Covers both high-level steering needs and operational project management.

Solution: Project Monitor project management software in SaaS mode

Implementation of the application took place in stages. After a configuration phase carried out jointly by the Macopharma project team and consultants from VIRAGE Group , the application went live in SaaS mode.

The first step was to transfer the list of projects to the application and focus the monitoring on deadlines.

Once this base was established, the functional scope was expanded:

• Tracking resources, in particular time spent
• Budget monitoring, including financial valuation of resources.
• Risk management to enrich decision-making and management tools

The corpus of data generated is then valorized and shared through project areas and dashboards.