Budget control has become essential
Against a backdrop of increasing financial constraints, project budgets can no longer be simply rough estimates. The proliferation of projects, budget pressure, scarcity of resources and tight deadlines make cost control essential. Yet many organisations are still overspending because of a lack of reliable forecasts or real-time monitoring.
The consequences of a poorly managed budget
Cost overruns and loss of visibility
Without rigorous management, expenditure quickly exceeds forecasts. Unanticipated costs pile up, and deviations are discovered too late to be corrected effectively.
Difficulty with decision-making during periods when budgets and resources are under pressure
When priorities change or resources are limited, it becomes difficult to adjust budgets without the global picture. High-value projects may be slowed down for lack of funds, while others consume without any real justification.
Increased pressure on project teams
Lack of budget predictability creates uncertainty for the teams. Decisions become reactive, adjustments are made in a hurry, and the quality of deliverables may suffer.
Take control of your budgets with Project monitor
With Project monitor, you benefit from complete, integrated, real-time budget management across your entire project portfolio.
Structure your budgets upstream
Prepare sound forecasts:
- Define your budgets right from the appraisal phase
- Break down costs by type (HR, equipment, services, etc.) and by budget item
- Incorporate cost assumptions into your decision-making scenarios
The result is reliable budgetary foundations from the outset.
Monitor your expenditure in real time
Put an end to discovering drift after it’s happened:
- Monitor your committed, forecast and actual consumption
- View deviations using clear, up-to-date dashboards
- Integrate data from your financial management tools (ERP, accounting, etc.)
- Consolidate data from supporting documents (quotes, purchase orders, invoices, etc.)
As a result, you can anticipate deviations and make adjustments on an ongoing basis.
Make the right budget decisions
See clearly when making adjustments:
- Prioritise projects according to their value or criticality
- Redirect investments in the event of budget restrictions
The result is reactive decision-making in line with your strategy.
They already use Project monitor to manage their budgets
“One of the strong points of what has been put in place at CD35 is the interaction between the Project monitor software and our financial management to monitor actual costs.
General management has a real decision-making tool with comprehensive metrics and indicators that include the weight of projects.”
Ille et Vilaine regional authority
Project monitor, your ally for rigorous budget management
✔ Budgets structured from the outset
✔ Consolidated monitoring of expenditure by item, envelope or analytical axis
✔ Integration with financial systems
✔ Clear dashboards for all stakeholders
