The Real Estate Department and the IT Department of the Occitanie region share their PPM tool

Interview with Christophe Besson, Project Manager at the IT and Digital Department of the Occitanie Regional Council.

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Discover how Occitanie is piloting not just one, but all its operations with a single Project Portfolio Management platform.

Progress, financial management, exchanges between stakeholders, monitoring of the development plan.
By centralizing the monitoring of operations, Occitanie is able to take a step back and inform its decisions.

When the Property Management Department wanted to acquire operations management software, CIO introduced them to the software used for their IT projects: Project Monitor.

In this article:

  1. How do the DIN & DPI departments of the Occitanie Region organize their project management?
  2. Focus on implementation within the CIO: Why switch to PPM - Project Portfolio Management - software to manage construction and renovation operations? 

The Occitanie region is the second largest in mainland France. It comprises 13 departments in south-west France. The main mission of the regional council is to determine the strategic orientations and public policies for the development and planning of the region. Its missions cover the economy, transport, the environment, education, culture and solidarity.

Visual PPM Tool Project Monitor

How do the DIN & DPI departments of the Occitanie Region organize their project management?

The Property Management Department (Direction du Patrimoine Immobilier - DPI) has sector-based teams in charge of new and refurbishment work at secondary schools.

Main types of operations carried out .

The IT and Digital Department (DIN) is focused on 5 areas

Main types of projects carried out .

It manages 150 software and off-the-shelf applications.

Project Monitor Project portfolio management software

Use of Project Monitor to track operations within the IPD:

  • Schedule management
  • Budget tracking with Grand Angle interface
  • Risk management
  • Task tracking
  • Drafting progress reports
  • Portfolio reviews

Use of Project Monitor to manage IT projects within DIN.

  • Value analysis
  • Schedule management
  • Risk management
  • Drafting progress reports
  • Portfolio reviews


What are the challenges of the Public Real Estate Department?

The DPI - Direction du Patrimoine Immobilier - is responsible for managing real-estate operations, from the planning phase through to the end of the guarantee of perfect completion: reconstruction of public secondary schools and departmental buildings, extension of public secondary schools and departmental buildings, renovation of public secondary schools and departmental buildings: energy, functional and technical renovations, etc., as well as managing all the technical, administrative, legal and financial aspects of these operations.

At the Occitanie Region, the DPI specifically manages high school construction and renovation projects. The Occitanie Region decides to renew its Pluriannual Investment Plan (PPI), for the period 2021-2027. One billion euros of investment for educational establishments.

In particular, it will involve the 225 public high schools catering for 183,000 students, whose quality and durability the Region must ensure. To achieve this, 800 million euros will be invested between now and 2027 in :

Why switch to PPM - Project Portfolio Management - software to manage construction and renovation projects? 

When the Property Management Department wanted to equip itself with operations management software in 2022, the DIN presented them with the software already in use since 2018 for their IT projects: Project Monitor. They were able to capitalize on the achievements of the IT and Digital Department.

Whether IT projects or real estate operations, the fundamentals of project management have been brought into line with the benefits of the PPM tool: tracking deadlines, budgets, risks and governance.

What are the benefits of using Project Monitor to manage building operations?

Managing construction projects can be complex, but here are some tips on how to make it easier with PPM software Project Monitor :

Clearly define the stages of operations

Before starting a construction project, it's essential to clearly define objectives, requirements and expectations. This includes understanding the customer's needs, defining the budget, deadlines and expected performance.

With Project Monitor, you can control resource management and availability.

Construction operations involving a large number of players: centralize, store and prioritize all project information in one place!

collaborative gantt diagram

Monitor all phases of construction operation management and anticipate drifts  

management of schedule building construction

Identify potential risks associated with the construction project and implement measures to manage them

review of construction projects

By applying these tips, you can make it easier to manage your construction projects, and increase your chances of completing them on time, on budget and to the expected quality standards.


Efficiently manage your construction operations to deliver on time

Managing your construction projects efficiently and delivering them on time is a real challenge. To meet this challenge, it's essential to have a global, cross-functional view of all your projects. Thanks to optimized project portfolio management, you can maximize the efficiency of your operations and keep them on time and on budget. We support OPHs, local authorities, firms and developers in managing their construction and renovation projects.

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