Construction management solutions: why and how to use PPM software?

Managing your construction operations efficiently and delivering them on time is a real challenge... To meet this challenge, it's essential to have a global, cross-functional view of all your projects. Fortunately, there are construction management tools that make it easier to create an overview of construction processes, and to anticipate and prevent risks that could hinder project success.

This article is aimed at construction managers and others involved in managing a construction site. Looking for construction project management methods & tools? You've come to the right place!

That's where Construction Project Management (CPM) can help. Construction management refers to all the activities and processes involved in planning, coordinating and controlling a construction project, from its initial conception to its final completion.

Construction management requires multidisciplinary expertise and project management skills.

Thanks to optimized project portfolio management, you'll be able to maximize the efficiency of your operations and keep them on time and on budget. Project Monitor is a PPM - Project Portfolio Management - software package that helps OPHs, local authorities, firms and developers manage their construction and renovation operations.

Find out more in this article :

What is construction project management?

Construction project management is the process of planning, organizing, coordinating and controlling all the steps required to complete a construction project, from its initial conception to its final delivery. This includes the management of human resources, materials, equipment, deadlines, costs and quality.

What are the 6 main stages of construction?

The six main stages of construction project management are as follows:

  1. Defining objectives and requirements: This stage involves clearly defining the project's objectives, the expectations of stakeholders and the customer's specific requirements. It's essential to understand the project's needs before you start planning.
  2. Project planning : Once objectives and requirements have been defined, project planning can begin. This involves drawing up a detailed plan that includes sequencing the work, estimating the resources required, scheduling, managing risks and allocating budgets.
  3. Project execution: At this stage, the project enters its realization phase. Construction crews work on site to implement the established plan. It's important to supervise day-to-day activities, coordinate the various stakeholders and ensure that work progresses according to specifications and deadlines.
  4. Monitoring and control: During the execution phase, it is essential to monitor and control project progress. This involves comparing achievements against the original plan, identifying deviations, taking corrective action where necessary, and managing any changes.
  5. Problem and risk management: Throughout the project, problems and risks may arise. It is important to put mechanisms in place to manage them effectively. This may involve identifying problems early, resolving conflicts, adapting to changes and proactively managing potential risks.
  6. Project closure: Once all project objectives have been met, it's time to close the project. This includes final completion, final inspection, testing and handover to the customer. Project closure also includes performance evaluation, lessons learned and final documentation.

How do you manage a construction project?

Construction project management generally involves the following steps:

In a nutshell, construction project management aims to ensure the efficient and successful completion of a construction project while respecting deadlines, costs, quality and customer expectations.

Which tool to use for a construction manager?

Construction managers typically use a combination of tools to facilitate the planning, coordination and control of construction projects. Here are some of the most commonly used tools:

  1. Project management software: Specialized software such as Project Monitor can be used to plan tasks, establish schedules, allocate resources, track progress and manage project budgets.
  2. Modeling and design software: Construction managers can use 3D modeling software such as AutoCAD, Revit, or ArchiCAD to visualize and analyze construction plans, run simulations and renderings, and facilitate coordination between different stakeholders.
  3. Documentation management software: Tools such as Procore, PlanGrid or SharePoint enable you to efficiently manage and share project documentation, including plans, specifications, inspection reports, contracts and other important documents.
  4. Communication and collaboration software: construction managers often use communication and collaboration tools such as Microsoft Teams, Slack or Trello to facilitate communication between teams, share information in real time, organize virtual meetings and collaborate on documents.
  5. Cost and financial tracking tools: Financial management software such as Sage, QuickBooks or ProEst can be used to track project expenses, set budgets, manage invoices and payments, and generate financial reports.

Why use PPM software to manage your construction operations?

Project Portfolio Management (PPM) software is a tool used to centralize and manage all construction projects. It provides functionalities for tracking, evaluating and prioritizing projects. As well as making informed decisions on how to allocate resources and manage risks.

What are construction management functions?

Here are a few common features found in project portfolio management software that apply to construction management issues:

Using project portfolio management software helps to optimize project management, improve transparency and visibility, and make strategic decisions based on hard data. This optimizes overall results and aligns projects with organizational objectives. A project portfolio management tool like Project Monitor helps you to optimize the management of your operations and deliver them on time!

Example: The Property Management Department of the Occitanie Region uses Project Monitor to manage the construction and renovation of high schools.

The Real Estate Department and the IT Department of the Occitanie region share their PPM tool.

The Direction de l'Informatique et du Numérique (DIN) of the Occitanie Region has been using Project Monitor software to pilot IT projects since 2018.

When the Property Management Department (Direction du Patrimoine Immobilier - DPI) wanted to equip itself with operations management software in 2022, the DIN presented the software to them.

The CIO then uses Project Monitor to manage construction and renovation work.

At the Occitanie Region, the Real Estate Department is responsible for the construction and renovation of high schools. The Occitanie Region is carrying out its Pluriannual Investment Plan for the period 2021-2027, which concerns:

The Project Monitor software is used to manage construction processes. Project Monitor is used within the IPD to monitor construction and renovation sites:


Construction project management software

Project Monitor construction project management software connects your construction teams and processes. Organize your project methodologies more easily to boost productivity, improve control and deliver your construction projects on time. Project Monitor supports a wide range of private and public real estate players, including public housing authorities and local authorities.

Visual PPM tool

Find out how Project Monitor can help you manage your construction operations more effectively.

Project Monitor is an all-in-one construction operations and project portfolio management software package.

construction software

Centralize construction processes on a single platform

"Now information and problems are no longer sent by email, everything is centralized on Project monitor "

Follow all phases of construction management

" Project Monitor has replaced our Excel spreadsheets and Microsoft Project files with a project management solution, accessible online to all, and more ergonomic."

Quickly identify potential problems and their impact on schedule and budgets.

"Since we set up Project Monitor , project managers have been able to concentrate on their added value rather than on the "administrative" part of project management. Exchanges are more qualitative, as project managers can concentrate on the elements they wish to challenge and share."
The tool prepares the points to be arbitrated, the schedules to be followed, the resources to be used. The tool structures project management. Project managers can concentrate on their added value, such as analysis, complements and follow-ups.
Project Monitor allows project managers to zoom in from the top for management's strategic vision, then zoom out to the operational level.

Project Monitor supports a wide range of public and private real estate players

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