Are you looking for Project Portfolio Management (PPM) software to manage all your organization's projects?
There are several key factors to consider to ensure that the software you select meets your organization's specific needs.
Dans cet article, nous examinerons les critères essentiels à prendre en compte lors du choix d’un logiciel de pilotage de portefeuille de projets. Nous aborderons les fonctionnalités clés à cibler, telles que la planification et le suivi des projets, la gestion des ressources, la collaboration en équipe et l’analyse des performances.
In this article we will look at :
Un outil de pilotage de portefeuille de projets est un logiciel spécialisé conçu pour aider les entreprises à gérer et piloter efficacement un large volume de projets. Il fournit aux chefs de projets, aux PMO et aux gestionnaires de portefeuilles, une plateforme complète pour centraliser toutes les informations relatives aux projets. Cette approche centralisée permet aux parties prenantes d’avoir une vue d’ensemble de tous les projets en cours et à venir, afin de travailler plus vite, plus efficacement et de prendre de meilleures décisions.
Un outil de pilotage de portefeuille de projets sert donc d’aide puissante aux organisations pour gérer efficacement leurs portefeuilles de projets. Il offre un ensemble complet de fonctionnalités pour piloter, planifier, surveiller et analyser les projets, permettant aux parties prenantes de prendre des décisions éclairées, et de mener à bien les projets avec succès.
They enable users to assess the performance and progress of individual projects as well as the portfolio as a whole.
Les applications de pilotage de portefeuille de projets facilitent également la collaboration en fournissant une plateforme centralisée pour la communication, le partage de documents et la gestion des tâches. Cela favorise la transparence, améliore la productivité et rationalise le flux de travail à travers plusieurs projets.
Analysis of your project portfolio is facilitated by the creation of reports and customizable dashboards. They provide a single or multi-project view throughout the project life cycle.
These dashboards centralize all the information and indicators you need to conduct project and portfolio reviews.
Decisions to identify the right projects and requests to include in the portfolio are made easier:
- You have an exhaustive view of requests centralized in a single platform.
- You can set up a clear, shared and explicit evaluation process.
- A simulation module enables you to compare requests with each other and with projects already underway, taking into account your budgetary or resource constraints.
La gestion de la capacité des ressources projet est une fonctionnalité critique des logiciels de pilotage de portefeuille projets. Elle vous aide à piloter efficacement vos ressources projets (humaines, financières, matérielles…). Elle intègre les étapes clés la gestion des ressources, allant de la planification au suivi en temps réel de l’utilisation des ressources. Planifiez, affectez, suivez et ajustez vos ressources tout au long du cycle projet.
Track the costs and financial performance of your projects in real time. Identify discrepancies between forecasts and actuals, and spot deviations immediately. For accurate, reliable budget management, you can track actual expenditure by direct entry or by interfacing your PPM solution with the main financial management tools on the market.
Facilitate budget arbitration with the Datamart from Project Monitor : Case study with the Strasbourg Eurometropolis
A dedicated risk management module provides project teams with a complete toolbox for :
Tout d’abord il est important de définir vos objectifs clés quant à la mise en place d’un logiciel de pilotage de portefeuille de projets.
What are the challenges challenges you face? For example:
👉 Afin de vous aider à définir vos objectifs nous avons édité un guide pratique. Ce guide méthodologique a pour objectif de vous aider à mieux définir vos enjeux en pilotage de portefeuille projets.
>>Bonus: Download the practical guide "Choosing a project portfolio management software in 3 steps".
Then it's time to list all the elements you're looking for, so you can select the right software for your needs.
First of all, you'll need to think about the desired functional coverage, the ability to integrate into your expected IS, the ergonomics... But above all, you'll need to think about the support you want.
Your choice will be based on :
In order to detail your needs, we recommend that you draw up a set of specifications.
Your specifications should answer the following questions:
👉In order to better define your specifications, we have published a practical guide dedicated to ppm software. The aim of this methodological guide is to help you draw up your specifications.
Our philosophy is to advance the teams that build the future. That's why Project Monitor was developed. Our ambition is to support you, whatever your level of maturity. Our offer is fully configurable, adapting and evolving to suit your organization and your key objectives, whether you're at the initial stage of project management or at an advanced level of maturity in terms of portfolio management.
En optant pour Project Monitor de Virage Group, vous ne choisissez pas simplement un logiciel. Vous choisissez un pôle de services dédiés ainsi qu’une communauté de pairs rassemblés autour de la pilotage de portefeuille de projets. Notre solution va au-delà de la technologie, en offrant un accompagnement personnalisé et une expertise spécialisée pour vous aider à maximiser la valeur de vos projets. Vous bénéficiez également d’une communauté dynamique où vous pourrez échanger des idées, partager des bonnes pratiques et tirer parti de l’expérience collective.
Here, for example, is some concrete feedback from our customers using PPM software Project Monitor :
👉What's in it for you? In just 30 minutes, find out how PPM Project Monitor can help you with your challenges business activities , such as resource management, project arbitration and budget tracking.
See the product tour of Project Monitor
👉 What does it mean in concrete terms? An expert will demonstrate the software according to your personalized challenges . Free of charge and with no obligation!
PPM software enables the PMO to centralize and standardize project management processes, ensure visibility and control over the entire project portfolio, and improve operational efficiency. Find out what Céline DESERT, IT Transformation & PMO Project Manager at VYV3 IT, has to say in this article on PMO tools and methods. Vyv3 IT has been using Project Monitor software for 10 years as part of its PMO approach.
To create an effective project portfolio, identify your organization's strategic objectives to determine the types of projects that will support these objectives. Next, assess available resources, including budgets, skills and capabilities, to determine which projects are feasible. Then rank projects according to priority and alignment with strategic objectives. Establish a selection process to choose which projects to include in the portfolio. Once projects have been selected, allocate the necessary resources and establish key performance indicators to monitor and evaluate project progress. Finally, carry out regular reviews and adjustments to the portfolio to ensure that it remains in line with the organization's objectives and resources.
Using a dedicated application such as Project Monitor offers significant advantages over Excel. First of all, it saves considerable time when analyzing and generating project reports. With consolidated, up-to-date data, information is available quickly and easily.
In addition, PPM tools offer advanced functionalities specifically designed for portfolio management, providing a global view of the project portfolio. This allows all project information to be centralized, simplifying the decision-making process.
Several key performance indicators can be used to assess the health and progress of the project portfolio. These include adherence to deadlines and schedules, adherence to allocated budgets, quality of deliverables, stakeholder satisfaction, project success rate and resource utilization. Discover in this article examples of performance indicators for monitoring your project portfolio.